Executive Assistant

Westchester, NY

Job ID: VTW244-7 Industry: Consumer Product Compensation: $40,000-70,000/yr.

Vanguard Group Staffing is seeking high level Executive Administrative Assistants for Temporary and Temp-to-Hire opportunities throughout Westchester County. We work with companies in many exciting industries, including but not limited to Consumer Products, Academia, Medical, Legal, Non-Profit, Commodities, Construction, and Nutraceutical. We look forward to discussing and assisting you with your search for employment; send us your resume today!

Responsibilities Include:

  • Executive and Personal Assistance to high level management, directors and executives
  • Making extensive domestic and international travel accommodations; arranging for airfare, hotel, car service, conference facilities, etc.
  • Completion of complex expense reports
  • Drafting and sending various forms of outgoing written correspondence
  • Assisting with meeting and conference planning logistics; arranging for conference room reservation and set up of AV equipment, ordering lunches, typing up meeting agendas, attending meetings and taking detailed meeting minutes, arranging for cleanup and breakdown after meetings
  • Acting as a "Gatekeeper" for Executives; screening phone calls and meeting and greeting guests and clients
  • Occasionally coordinating the processing of invoices and payable functions; obtaining proper approvals, ensuring timely submission and following up on requests

Requirements:

  • Bachelor's Degree preferred
  • 5-10 years' of Executive Level Administrative Support
  • Advanced computer skills in MS Office; Word, Excel, PowerPoint & Outlook
  • Well-developed interpersonal skills, excellent oral and written communication skills. 
  • Able to handle highly confidential correspondence and exercise discretion when responding to inquiries. 
  • Detail oriented and excellent organization skills is a must

Vanguard is an industry leading, privately held staffing agency in business for over 40 years. We work to cultivate a unique professional relationship with every Client and Employee. Vanguard attains superior results by devoting all of our resources, creativity, and experience to each and every placement. We are committed to your success.


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